Do you want to learn the proper way and steps in writing your Industrial Training or SIWES Report?
Since I started this blog, I’ve received countless messages through email, whatsapp, and my blog from industrial training students, who want to learn and know the proper way in writing a good and presentable report, but have no idea on how to go about it.
Some don’t have time on their side, as their report submission and oral defence/presentation is around the corner.
Meanwhile, others weren’t given any orientation by their schools, and few actually didn’t go for their industrial training. And now, they have been asked to write and present their reports.
In short, each time I receive such messages, I try to reply as soon as possible to prevent and possibly reduce the failure rate in this programme.
That’s why; I feel it’s my duty to you my readers, to aid you in understanding this subject matter, because I want you to succeed and to succeed as well as possible.
In this article, students of Accounting, Agriculture, Architecture, Biochemistry, Chemistry, Computer Science, Construction, Business Administration, Engineering, Microbiology, Food Science & Technology, Office Technology & Management, Mass Communication etc. will easily learn how to write an A-Grade SIWES report. Just read on!
What Is A SIWES Report?
The SIWES Report also known as Industrial Training or Internship Report is an overall documentation of experiences gained, activities, topics, projects, jobs etc. carried out by Internship Students at their workplace during the industrial training period.
This report is usually type-written using Ms-Word, printed, binded and is to be submitted by the students to their school lecturers/supervisors at the end of their training’s for possible review, presentation and grading.
The report should give succinct details of all work-related activities that took place in the place of industrial attachment.
It should be written in such a way that a layman or one who hasn’t been to the workplace would easily and clearly understand the activities, projects, jobs carried out and products produced by the firm.
The SIWES report should also be free of grammatical blunders.
Format For Writing The SIWES Report
The general format adopted my most schools and students in the writing of the SIWES report using Ms-Word is:
- Paper – A4
- Font – Times New Roman
- Font Size – 12 or 13
- Line Spacing – 1.15 or 1.5
The Main Pages Of The SIWES Report
1. Title Page
The Title Page gives a brief introduction and shows the purpose of the report.
On this particular page: The Report’s Title, Name of I.T Student with Matriculation No., Firm’s Name and Address, Department of I.T student, Period and Year of Attachment, Name of University Supervisor/Lecturer handling you should be clearly stated.
2. Certification Page (optional)
This page gives an official impression or outlook to the SIWES report and it also shows or signifies that the training was actually carried out by the I.T student in the firm. In short, it also shows that the report has met the authority standard.
Most importantly, it should be signed by both the I.T student and Industry-Based Supervisor.
3. Acknowledgement Page
Gratitude or thanks to those who contributed to the success of your industrial training in one way or another is being express on the acknowledgement page.
4. Dedication Page
Likewise, the Dedication Page is mostly for appreciation and thanks to your creator, parents, guardians, siblings etc.
5. Abstract Or Report Overview Page
The SIWES report abstract should give a brief summary of your report, highlighting the:
- Objectives of SIWES
- List of activities, projects carried out etc. and
- Challenges faced, suggestions to improvement
NOTE: Don’t give paragraphs when writing your SIWES report abstract, because it is usually jam-packed, as you can see in the picture above.
The length should also be 1/2 (half) or 3/4 (three-quarter) of the full page you’ll be writing it on.
6. Table Of Contents
The Table of Contents Page should show the orderly and sequential arrangement of the aforementioned pages including the activities, projects carried out by you at your workplace.
Moreover, this page enables the reader to easily know and find the exact pages of a particular topic or activity of interest without having to read the entire report.
7. Report Body
The body of the SIWES report is usually divided into Four (4) Chapters, although you can have up to 7 or more Chapters. But, it’s always advisable to try and make your report brief, except you’ve a lot to write about.
You’re not actually writing a textbook.
In short, your lecturers/supervisors may not have the time to read everything you’ll write about. They will probably scan through important parts/pages of the SIWES report looking for possible errors or mistakes.
Sometimes, “Quality over Quantity”
The manner & approach you’ll use in writing your SIWES report usually depends on the firm you work with and activities carried out by you.
For example, the way a SIWES report of an I.T student who worked in a medical laboratory is written, is sometimes different from the report of those who worked in fast food, construction sites, farms etc.
A) Chapter I
This Chapter should contain the:
- The Introduction, Aims and Objectives of the SIWES Programme
- History and Background of your workplace with its Organizational Chart
Meanwhile, The Organizational Chart is simply a diagram showing the positions of workers/departments or flow of power in the firm from maybe the top (Manager, Director, CEO Etc.) to the bottom (Drivers, Cleaners etc.).
- Company’s Vision and Mission
- Departments in the Company
- Branches of the Company (if any)
- Scope of Service/Objectives of the Company
B) Chapter II
In this Chapter, you’ll write about the section or department you were assigned in your I.T Place and carried out your course related activities.
For example: As a Med Lab, Biochemistry or Microbiology student that carried out the training in a Medical Laboratory, you can write your Chapter II based on:
2.0 The Laboratory
2.1 Introduction to the Laboratory
2.2 Safety Rules in the Laboratory
2.3 Emergency in the Laboratory
2.4 Hazardous Materials
2.5 Hazardous Equipment’s
2.6 Laboratory Equipment’s and their Uses
Likewise, if you did your I.T in a construction firm/site, you can write your Chapter II based on:
2.0 Theoretical Framework
2.1 Civil Engineering
2.2 Design of Structure
2.3 Structural Consultancy
2.4 Project Management
2.5 Construction Monitoring
C) Chapter III
In this Chapter, you’ll write about the activities, projects, tests etc you carried out at your workplace.
For Instance: As a Med Lab, Biochemistry or Microbiology student that carried out the training in a Medical Laboratory, you probably learnt and conducted several tests such as PCV, Blood Grouping, V.D.R.L, HIV, H.B.V, Genotyping, WBC, Blood Glucose, FOB, HVS, Creatinine, Bilirubin, Widal Test etc. under Hematology/Immuno Hematology, Clinical Biochemistry, and Microbiology Section etc.
So you can choose to include in this Chapter, all or some of the tests you learnt and conducted on patients.
For example, if you’re including Packed Cell Volume (P.C.V) Test, it can be outline under:
- Sample Used
On the other hand, If you did your I.T in a construction firm/site, you can also write your Chapter III based on:
3.1 Bill of Quantity
3.3 Site Meeting
3.4 Concrete Cube
3.5 Steel Test
3.6 Building Construction
3.7 Safety Factors
3.9 Block Work
3.11 Form Work
3.13 Reinforced Bars
Above all, the use of relevant diagrams (colored or black & white) is also essential, to give a clear picture or illustration of your activities. Therefore, diagrams, sketches, graphs etc. should be used and applied where necessary.
D) Chapter IV
This Chapter should contain the:
- Summary of your activities at your I.T place.
- Challenges you encountered during your training e.g. cost of transportation, no payment, bad attitudes of customers or fellow workers/employees etc.
- Conclusion and personal suggestions, recommendations towards improvement of Industrial Training in your firm, state or the country at large.
This should come at the end of your report writing.
You can’t say that you actually wrote your SIWES report by yourself without making use of the internet, textbooks, materials, your workplace handbooks/manuals etc or copy & pasting.
This section is where all sources referred in the process of writing are listed. Referencing is also known as bibliographic listing of information sources cited or consulted at the end of every research.
You must give credits where due. Ensure to use the “American Psychological Association (APA) Style of Referencing”.
Are you encountering any problems or difficulties in writing a nice and presentable SIWES report? Share your thoughts by leaving a comment. I’ll readily reply.
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