Do you want to learn the proper way and steps in writing your industrial training/SIWES report?
Since I started this blog, I’ve received countless messages through email, WhatsApp, and my blog from industrial training students, who want to learn and know the proper way in writing a good and presentable report, but do not know how to go about it.
Some of you guys don’t have time on your side, as your report submission and presentation is around the corner.
Also, others weren’t given any orientation by their schools, and few actually didn’t undergo the training.
And now, you have been asked by your department to write and present reports.
Each time I receive such messages, I try to reply as soon as possible to prevent and possibly reduce the failure rate in this programme.
That’s why I feel it’s my duty to you, my readers, to aid you in understanding this subject, because I want you to succeed and to succeed as well as possible.
In this article, students of Accounting, Agriculture, Architecture, Biochemistry, Chemistry, Computer Science, Business Administration, Engineering, Microbiology, Food Science and Technology, Nutrition and Dietetics, Office Technology and Management, Mass Communication etc. will easily learn how to write A-Grade SIWES report.
Just read on!
What is a SIWES Report?
The SIWES Report, also known as Industrial Training or Internship Report, is an overall documentation of experiences gained, activities, topics, projects, jobs carried out by internship students at their workplace during the industrial training period.
This report is usually type-written using MS Word, printed, binded and is to be submitted by the students to their school lecturers/supervisors or department at the end of their training for review, presentation and grading.
The report should give succinct details of all work-related activities that took place in the place of industrial attachment.
It should be written in such a way that a layperson or one who hasn’t been to the workplace would easily and clearly understand the activities, projects, jobs carried out and products produced by the firm.
Also, the report should be free of grammatical blunders.
SIWES Report Format
Here is the format for SIWES report writing using Microsoft Word:
- Paper – A4 Sized White Paper
- Font – Times New Roman
- Font Size – 12
- Line Spacing – 2.0 (Double Line)
- Aligned/Justified on Both Sides
Part of the SIWES/I.T Report
The SIWES/I.T report is usually divided into three (3) main parts, namely:
(1) Preliminary Pages
- Title Page
- Table of Contents
- Abstract (Report Overview)
Note: The preliminary pages are numbered in Roman Numerals (i, ii, iii, iv etc.) at the bottom of each page.
(2) Report Body (Chapters)
1. Title Page
You’ll have to include:
- Your Full Name
- I.T Company Name and Address
- Matriculation or Reg. No.
- Department, Faculty and School
The date to include can be the month and year you’re to submit your report to your department for grading or do your defense/presentation.
It can also be the duration of your training, i.e. when you began and ended your training. e.g. 06/01/2023 – 25/06/2023.
The font size for the title page is 14 and in bold capital letters throughout.
4. Table of Contents
The Table of Contents should show the orderly and sequential arrangement of the aforementioned pages, including the activities, projects carried out by you at your workplace.
This page enables a reader to easily know and find the exact pages of a particular topic or activity of interest without having to read the entire report.
Summary of the report.
Don’t give paragraphs when writing the report abstract, because it is usually jam-packed, as you can see in the picture above.
The length should also be 1/2 (half) or 3/4 (three-quarter) of the page you’ll be writing it on.
Use single line spacing (i.e. 1) for the abstract.
The body of the SIWES report is usually divided into four (4) chapters, although you can have up to 5 or more chapters.
But, it’s always advisable to make your report brief, except you’ve a lot to write about.
You’re not actually writing a textbook.
In short, your lecturers/supervisors may not have the time to read the complete report.
They will probably scan through important parts/pages of your report looking for errors, mistakes or interesting facts (activities).
Sometimes, “Quality over Quantity”
The manner and approach you’ll use in writing your report usually depends on the firm you work with, departments you worked in, and activities carried out by you.
For example, the way a SIWES report of an I.T student who worked in a medical laboratory is written, differs sometimes from the report of those who worked in fast food, bakeries, construction sites, farms, etc.
1. Chapter One
In this chapter, you’ll have to write on:
- The scope, aim and objectives of SIWES.
- History and background of your workplace e.g. you can include the owner/manager(s) names, year of establishment, staff strength, etc. If it’s registered with the Corporate Affairs Commission (CAC) and NAFDAC, you can also include.
- Company’s objectives (vision, mission, values) and scope of service. Scope of Service means the areas of specialization of the company. It can be what the company produces, sells, teaches or operates. For instance, a private hospital may specialize in a laboratory, pharmacy, gynecology, surgery, ultrasound scan, eye clinic, etc.
- Board of Directors (if applicable).
- Departments/sections in the company.
- Branches of the company (if applicable).
- Organizational chart/structure of the company.
Meanwhile, the Organizational Chart is simply a diagram showing the positions of workers/departments or flow of power in the firm from maybe the top (manager, director, CEO) to the bottom (drivers, cleaners etc.).
2. Chapter Two
In this chapter, you can write on:
- General introduction to the company or a specific unit/section in the company you worked in or a major activity, job, project you learnt and carried out.
- Safety precautions or rules and regulations of the company.
- Emergency in the company (optional).
- Equipment’s, machines, tools, devices etc. used in the company or a specific unit/section in the company you worked in.
Note: Don’t include images of the equipment’s used, instead list them out orderly and state their various uses.
3. Chapter Three
In this chapter, it is expected that the activities carried out during training under various section(s) are discussed here in order of priorities and logically.
It may be numbered as 3.1, 3.2, 3.3…..
Another level, e.g. 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.3.3… may be added where 3.1 and 3.2 have other subheadings.
You can discuss tests, projects, production, quality control, machines applications, sewing, repairs/maintenance, construction, crafts/design, web/software development, fish farming, etc.
In this chapter, you can also choose to include some pictures of the equipment’s, tools, machines, devices, materials used in the various section(s) you worked in.
The pictures can be black and white, coloured or both.
You can also include flowchart diagrams, e.g. If you worked in a bottled/sachet water production factory, you may choose to include diagrams showing the steps involved in water production, treatment, purification, packaging, etc.
You can equally include images of the finished product (i.e. bottled/sachet water).
If you also worked in a bakery, you can also include pictures showing the steps involved in bread production (from dough mixing to final packaging of the sliced/loaves of bread in nylons).
You can equally choose to include pictures of you alone or with other students/workers while carrying out some activities in the various sections of the company. Although, this isn’t really that necessary.
Note: Pictures shouldn’t be that much. Just a few necessary ones are enough.
Any picture or diagram included in the report must bear a title/description just like the one below.
4. Chapter Four
This chapter should contain the:
- Summary of your activities at your I.T place.
- Challenges you encountered during your training, e.g. cost of transportation, no payment, poor attitudes of customers or fellow workers/employees, night shifts, etc.
- Personal suggestions, recommendations towards improvement of industrial training in the firm, state or the country at large.
This should come at the end of your report writing.
You can’t say that you actually wrote your SIWES report by yourself without making use of the internet, textbooks, materials, your workplace handbooks/manuals or copy and pasting.
This section is where all sources referred in writing are listed.
Referencing is also known as a bibliographic listing of information sources cited or consulted at the end of every research. You must give credits where due.
“American Psychological Association (APA) Style of Referencing” is recommended.
The references must be arranged in alphabetical order.
All citations must be consistent, reflected in the references section, and must conform to standard scientific format.
The references above are based on/related to report i.e. training undergo in a Poultry Farm.
Your report can’t be about laboratory tests and you’ll now be having reference sources and articles of water or bread production. It makes little sense. It has to be related.
If you undergo your training in two different companies, you can choose to write just one or two different SIWES reports.
But, I’ll recommend you write only one report, i.e. merge both together.
Below is the Table of Contents for six months training (report) undergo in two different companies (D Kings Kid Conglomerates and OUI Ozonized Water).
How Many Pages Should My SIWES Report Be?
I’ve received so many questions from students as to how many pages their SIWES report should be.
Well, there’s no exact page number for the SIWES report.
But, by using the format outlined on this blog, not less than 20 pages are okay.
That means 20 – 60 pages are perfect for the SIWES report writing.
Your school, department or lecturers (supervisors) may instruct and give you a specific page limit to use in your report writing.
For instance, you may be told that your report shouldn’t be less than 40 pages.
If so, obey and abide by your lecturer or supervisor rule.
Your lecturer or supervisor can also order you to increase the report font size to 13 or above instead of 12 (the standard font size).
This can be due to eye defects or choice.
If so, also obey and abide by your lecturer (supervisor) rule.
How Many Report Copies Should I Print Out?
First, printing is within the range of ₦10 – ₦30 in most cyber cafes and business centres in Nigeria.
That means, if your report is 30 pages and you print at ₦10 per page…
i.e. 30 pages X ₦10 = ₦300
If you should include report binding, which is usually ₦100 – ₦300,
Let’s say you bind your report at ₦100.
Then, you’ll likely be spending ₦400 (i.e. ₦100 + ₦300) in printing out just one report copy.
You may decide to print out two report copies. One for yourself and the other copy you’ll submit to your school, department, or lecturer (supervisor).
You may also decide to print and have only one report copy, which will be the one for submission.
Maybe you don’t have or want to waste money or probably you see no reason and usefulness of getting additional report copy.
How to Write SIWES Report
To write a Student Industrial Work Experience Scheme (SIWES) report, follow these steps:
- For chapter one, start by introducing SIWES.
- For chapter two, introduce the company or organization where you did your training. Include the name of the company, its location, and a brief description of what it does.
- In chapter three, describe the specific tasks and responsibilities you were given during your training. Be sure to include any technical skills or knowledge you gained during the training.
- In chapter four, discuss the challenges and problems you faced during your training, and how you overcame them.
- After discussing the challenges, you faced, provide a summary of the key lessons you learnt during your training. This could include new technical skills you acquired, or insights you gained about the industry.
- Conclude your report by discussing how your training has prepared you for future employment, and how it will benefit your studies.
- Provide recommendations for improving the SIWES program, based on your experiences.
Keep in mind that your SIWES report should be well-written and easy to read.
Be sure to proofread your report carefully and use clear and concise language throughout.
Follow any specific guidelines provided by your school or institution for writing a SIWES report.
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