Do you want to learn the proper way and steps in writing your Industrial Training / SIWES Report?
Since I started this blog, I’ve received countless messages through email, whatsapp, and my blog from industrial training students, who want to learn and know the proper way in writing a good and presentable report, but have no idea on how to go about it.
Some don’t have time on their side, as their report submission and oral defense/presentation is around the corner.
Meanwhile, others weren’t given any orientation by their schools, and few actually didn’t go for the training. And now, they have been asked by their department’s to write and present reports.
In short, each time I receive such messages, I try to reply as soon as possible to prevent and possibly reduce the failure rate in this programme.
That’s why; I feel it’s my duty to you my readers, to aid you in understanding this subject matter, because I want you to succeed and to succeed as well as possible.
In this article, students of Accounting, Agriculture, Architecture, Biochemistry, Chemistry, Computer Science, Construction, Business Administration, Engineering, Microbiology, Food Science & Technology, Office Technology & Management, Mass Communication etc. will easily learn how to write an A-Grade SIWES report. Just read on!
What Is A SIWES Report?
The SIWES Report also known as Industrial Training or Internship Report is an overall documentation of experiences gained, activities, topics, projects, jobs etc. carried out by internship students at their workplace during the industrial training period.
This report is usually type-written using Ms-Word, printed, binded and is to be submitted by the students to their school lecturers/supervisors or department at the end of their training’s for possible review, presentation and grading.
The report should give succinct details of all work-related activities that took place in the place of industrial attachment.
It should be written in such a way that a layman or one who hasn’t been to the workplace would easily and clearly understand the activities, projects, jobs carried out and products produced by the firm.
Also, the report should also be free of grammatical blunders.
Format For Writing The SIWES Report
The general format adopted my most schools and students in the writing of the SIWES report using Ms-Word is:
- Paper – A4 Sized White Paper
- Font – Times New Roman
- Font Size – 12
- Line Spacing – 2.0 (Double Line Spacing)
- Aligned/Justified on Both Sides
Parts Of The SIWES/I.T Report
The SIWES/I.T Report is divided into three (3) main parts/sections, namely:
(1) Preliminary Pages
- Title Page
- Table of Contents
- Abstract (Report Overview)
NOTE: The Preliminary Pages are numbered in Roman Numerals (i, ii, iii, iv etc) at the bottom of each page.
(2) Report Body (Chapters)
(A) PRELIMINARY PAGES
1. Title Page
The Title Page gives a brief introduction and shows the purpose of the report.
It will contain:
- Full Name and Address of Company of Attachment
- Student Full Names
- Student Matriculation or School Registration Number
- Name of Department, Faculty and School
- Industry-Based or School Departmental Supervisor’s Name (if applicable)
- Date (i.e. Month and Year you’re to submit your report to your department for grading or do your defense/presentation)
NOTE: The font size for the title page is 14 and in bold capital letters through out.
The dedication page is mostly for appreciation and thanks to your creator, parents, guardians, sponsors etc.
In this particular page, you’ll have to show gratitude to some or all of those who contributed to the success of your training in one way or the other.
4. Table of Contents
The Table of Contents should show the orderly and sequential arrangement of the aforementioned pages including the activities, projects carried out by you at your workplace.
Moreover, this page enables a reader to easily know and find the exact pages of a particular topic or activity of interest without having to read the entire report.
Brief summary of the report.
NOTE: Don’t give paragraphs when writing the report abstract, because it is usually jam-packed, as you can see in the picture above.
The length should also be 1/2 (half) or 3/4 (three-quarter) of the full page you’ll be writing it on. Use single line spacing (i.e. 1) for the abstract.
(B) REPORT BODY
The body of the SIWES report is usually divided into Four (4) Chapters, although you can have up to 5 or more Chapters. But, it’s always advisable to try and make your report brief, except you’ve a lot to write about.
You’re not actually writing a textbook.
In short, your lecturers/supervisors may not have the time to read everything you’ll write about. They will probably scan through important parts/pages of your report looking for possible errors, mistakes or interesting facts (activities).
Sometimes, “Quality over Quantity”
The manner and approach you’ll use in writing your report usually depends on the firm you work with and activities carried out by you.
For example, the way a SIWES report of an I.T student who worked in a medical laboratory is written, is sometimes different from the report of those who worked in fast food, bakeries, construction sites, farms etc.
1. Chapter One
In this chapter, you’ll have to write on:
- Scope, Aim and Objectives of SIWES
- History and Background of your Workplace e.g. you can include the owner/manager(s) names, year of establishment, staff strength etc. If it’s registered with Corporate Affairs Commission (CAC) and NAFDAC, you can also include
- Company’s Objectives (Vision, Mission, Values) and Scope of Service. Scope of Service means the areas of specialization of the company. It can be what the company produces, sells, teaches or operates. For instance a private hospital may specialize in laboratory, pharmacy, gynecology, surgery, ultra sound scan, eye clinic etc.
- Board of Directors (if applicable)
- Departments/Sections in the Company
- Branches of the Company (if applicable)
- Organizational Chart/Structure of the Company
Meanwhile, The Organizational Chart is simply a diagram showing the positions of workers/departments or flow of power in the firm from maybe the top (Manager, Director, CEO) to the bottom (Drivers, Cleaners etc.).
2. Chapter Two
In this chapter, you can write on:
- General Introduction to the company or a specific unit/section in the company you worked in or a major activity, job, project you learnt and carried out
- Safety precautions or rules and regulations of the company
- Emergency in the company (optional)
- Equipment’s, machines, tools, devices etc used generally in the company or a specific unit/section in the company you worked in.
NOTE: Don’t include images of the equipment’s used, instead list them out orderly and state their various uses.
3. Chapter Three
In this chapter, it is expected that the activities carried out during the course of training under various section(s) are discussed here in order of priorities and in a logical manner. It may be numbered as 3.1, 3.2, 3.3……etc. Another level e.g. 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.3.3 etc. may be added where 3.1 and 3.2 have other subheadings.
You can discuss about tests, projects, production, quality control, machines applications, sewing, repairs/maintenance, construction, crafts/design, web/software development, fish farming etc.
In this chapter, you can also choose to include some pictures of the equipment’s, tools, machines, devices, materials etc. used in the various section(s) you worked in. The pictures can be black and white, coloured or both.
You can also include flowchart diagrams e.g. If you worked in a bottled/sachet water production factory, you may choose to include diagrams showing the steps involved in water production, treatment, purification, packaging etc. You can equally include images of the finished product (i.e. bottled/sachet water).
If you also worked in a bakery, you can also include pictures showing the steps involved in bread production (from dough mixing to final packaging of the sliced/loaves of bread in nylons).
You can equally choose to include pictures of you alone or with other students/workers while carrying out some activities in the various sections of the company. Although, this isn’t really that necessary.
NOTE: Pictures shouldn’t be that much. Just few necessary ones are enough. And any picture or diagram included in the report must bear a title/description e.g.
4. Chapter Four
This chapter should contain the:
- Summary of your activities at your work place.
- Challenges you encountered during your training e.g. cost of transportation, no payment, bad attitudes of customers or fellow workers/employees, night shifts etc.
- Personal suggestions, recommendations towards improvement of industrial training in the firm, state or the country at large.
This should come at the end of your report writing.
You can’t say that you actually wrote your SIWES report by yourself without making use of the internet, textbooks, materials, your workplace handbooks/manuals or copy and pasting.
This section is where all sources referred in the process of writing are listed. Referencing is also known as bibliographic listing of information sources cited or consulted at the end of every research. You must give credits where due.
“American Psychological Association (APA) Style of Referencing” is recommended. The references must be arranged in alphabetical order. All citations must be consistent, reflected in the references section and must conform to standard scientific format.
The references above is based on/related to report i.e. training undergo in a Poultry Farm.
Your report can’t be about laboratory tests and you’ll now be having reference sources and articles of water or bread production. It doesn’t make sense. It has to be related.
If you were given a format by your school or department to use in your report writing, ensure to use it, because you’ll probably be graded with it. Only use this format I’ve outlined, if you weren’t given any format by your school/department.
If you undergo your training in two different companies, you can choose to write just one or two separate reports. But, I’ll recommend you write only one i.e. merge both together. Below is the TABLE OF CONTENTS for six months training (report) undergo in two different companies (D KINGS KID CONGLOMERATES and OUI OZONIZED WATER).
Are you encountering any problem or difficulties in writing a nice and presentable SIWES report? Share your thoughts by leaving a comment. I’ll readily reply.
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